Managing Your Product Catalog¶

Your product catalog is the foundation of FilaOps — every order, production run, and inventory count ties back to items defined here.

What You'll Learn¶

• How to create and organize items (products, materials, components, supplies)
• How to use categories to keep your catalog tidy
• How to build Bills of Materials (BOMs) for manufactured products
• How to set up manufacturing routings
• How to recost your catalog when material prices change

Prerequisites¶

• Admin access to FilaOps
• At least one location set up (see System Settings)

Understanding Item Types¶

Every item in FilaOps has a type that determines how the system treats it:

The Items Page¶

Navigate to Inventory > Items in the sidebar. This is your main catalog management page.

Page Layout¶

• Left sidebar — Category tree for filtering items by category
• Top bar — Search, filters (item type, active/inactive), and view toggle (table or cards)
• Main area — Your item list with stock status, quantities, costs, and prices
• Quick filter pills — Filter by type (Finished Goods, Components, Materials, Supplies) or show only items that need reordering

View Modes¶

Toggle between two views using the icons in the top-right:

• Table view — Spreadsheet-style list with sortable columns. Best for managing many items at once.
• Card view — Visual cards sorted by stock status (shortages first). Best for a quick visual scan.

Stock Status Colors¶

Items are color-coded by inventory health:

Creating an Item¶

Step 1. Click + New Item (for products, components, or supplies) or + New Material (for filament and other raw materials).

Step 2. Fill in the item details:

• Name — What you call this item (e.g., "Dragon Figurine - Red PLA")
• SKU — Your internal part number (optional but recommended)
• Item Type — Finished Good, Component, Material, or Supply
• Category — Which category this item belongs to
• Unit of Measure — How you count this item (each, gram, kilogram, meter, etc.)
• Reorder Point — The quantity at which you want to be alerted to reorder
• Standard Cost — How much it costs you to make or buy this item
• Selling Price — How much you charge customers (for Finished Goods)

Step 3. Click Save.

Editing an Item¶

Click any item in the list to open its detail view. Make your changes and click Save.

Deactivating an Item¶

Instead of deleting items (which could break historical order records), deactivate them. Edit the item and toggle the Active switch off. Deactivated items won't appear in searches or order forms but remain in your records.

Organizing with Categories¶

Categories help you group related items. You can create a hierarchy of categories (e.g., "Filament > PLA > Silk PLA").

Creating a Category¶

Step 1. In the category sidebar on the left, click the + button.

Step 2. Enter the category name.

Step 3. Optionally select a Parent Category to nest it under an existing category.

Step 4. Click Save.

Filtering by Category¶

Click any category in the left sidebar to show only items in that category. Click it again (or click All Items) to remove the filter.

Bills of Materials (BOMs)¶

A BOM defines what goes into making a product — the list of materials and components, their quantities, and optional scrap factors.

Navigate to Inventory > Bill of Materials in the sidebar.

Creating a BOM¶

Step 1. Click + New BOM.

Step 2. Select the Product — the finished good or component this BOM produces.

Step 3. Add BOM Lines — each line specifies:

• The component or material consumed
• The quantity per unit produced
• An optional scrap factor (percentage expected to be wasted)

Step 4. Click Save.

BOM Detail View¶

Click any BOM in the list to see its full details, including:

• All component lines with quantities
• The calculated cost based on component standard costs
• A visual component breakdown

Actions from the BOM Page¶

Manufacturing Routings¶

A routing defines the sequence of operations needed to produce an item — which machines to use, how long each step takes, and the order of operations.

Setting Up a Routing¶

Step 1. Open an item and click Edit Routing.

Step 2. Add operations in sequence:

• Operation name — What this step is called (e.g., "Print", "Post-Process", "Assembly")
• Work center / Machine — Which printer or workstation handles this step
• Setup time — Time to prepare the machine (in minutes)
• Run time — Time per unit produced (in minutes)

Step 3. Click Save.

Routings feed into production scheduling and help FilaOps estimate when orders will be ready.

Bulk Operations¶

Bulk Update¶

Step 1. Select multiple items using the checkboxes in table view.

Step 2. Click Bulk Update in the toolbar that appears.

Step 3. Choose which field to update (category, active status, reorder point, etc.) and the new value.

Step 4. Click Apply to update all selected items at once.

Recost All Items¶

When material prices change, you can recalculate all item costs at once:

Step 1. Click the Recost button in the page header.

Step 2. Confirm the action. FilaOps will walk through every BOM and update standard costs based on current component prices.

Step 3. Review the results showing how many items were updated and the cost changes.

Importing Items¶

If you have an existing product list, you can import items from a CSV file.

Import Materials¶

Navigate to Inventory > Import Materials in the sidebar. This page lets you bulk-import materials from supported filament databases and CSV files.

CSV Import (from Onboarding)¶

During initial setup, the onboarding wizard offers CSV import for products, customers, and inventory. You can also access order import later via Admin > Import Orders.

Tips & Best Practices¶

• Set reorder points on every material and supply — this powers the Low Stock alerts on your Dashboard
• Use consistent naming — "PLA Black 1kg Spool" is better than "black pla" for searchability
• Create categories early — it's easier to organize 10 items into categories than 500
• Review BOMs after recosting — make sure updated costs look reasonable before creating new quotes
• Keep SKUs unique — if you use SKUs, make sure no two items share the same one

What's Next?¶

With your catalog set up, you're ready to start selling:

• Taking and Fulfilling Orders — create quotes and sales orders
• Tracking Inventory — manage stock levels and transactions
• Running Production — manufacture items from your BOMs

Quick Reference¶